How to Create a Commercial Invoice or Customs Form

When shipping goods internationally, a commercial invoice or customs form is essential. This document provides customs authorities with the necessary information to process your shipment, ensuring it complies with international shipping regulations and laws. Here's a step-by-step guide to help you prepare these documents correctly.

What You Need to Include

1. Sender and Receiver Information:

   • Full names, addresses, and contact details of both the sender and the recipient.

2. Detailed Description of Goods:

   • A clear, accurate description of each item in the shipment.
   • The quantity and value of each item.

3. Harmonized System (HS) Codes:

   • These codes classify traded products and are used worldwide to determine the tariffs applicable.

4. Country of Origin:

   • The country where each shipped item was manufactured.

5. Total Value:

   • The total value of all items in the shipment, including the currency used.

Steps to Create the Document

1. Collect Information: Gather all necessary information about the items you are shipping, including descriptions, quantities, and values.

2. Use Carrier Tools: Most carriers provide online tools or forms that you can use to create and print the required commercial invoice or customs forms. These tools ensure that all required fields are completed accurately.

3. Review and Confirm: Double-check all information for accuracy. Mistakes can lead to delays in customs or additional charges.

4. Print and Attach: Print out the completed forms and attach them securely to your shipment. Depending on the carrier’s requirements, you may need multiple copies.

Additional Tips

• Electronic Submission: Some carriers and customs authorities accept or require electronic submission of commercial invoices and customs forms. Check with your carrier if this option is available.

• Legal Requirements: Ensure that your forms comply with both the exporting and importing countries' legal requirements.

• Keep Records: Maintain copies of all documents for your records in case of disputes or audits.

More Information

For specific instructions, forms, or additional help, visit your carrier’s website or contact their customer service department. Proper documentation is crucial for the smooth processing of your international shipments.